Introduction

1)   Northern Extras operates as an employment agency in line with the Conduct of Employment Agencies and Employment Business Regulations 2003. Our primary function is to secure work opportunities for registered artists in the film, television, and advertising industries, either directly with hirers (e.g., production companies) or through our clients, such as casting agents and casting directors.

2) Please carefully review this document (“Agreement”) as it outlines your rights and obligations related to the work-finding services provided by the Company. It specifically covers the contractual arrangements and engagements for artists' services within the industry with third parties (the “Services”). Additionally, it includes critical information regarding the personal data we collect, how we use it, and for what purposes (please refer to Annex 1, our Privacy Policy). By subscribing to the Services offered by the Company, you (“Artist”) agree to these terms and conditions and consent to the use of your personal data as detailed in our Privacy Policy.

Parents/Guardians

3) If the Artist is under 18 years of age, this Agreement must be entered into by both the Artist and their parent or guardian. This ensures consent for the provision of Services to the Artist and guarantees that the Artist adheres to these terms and conditions. The parent or guardian affirms that they have legal custody of the Artist, agree that these terms are in the Artist's best interest, and are solely responsible for ensuring the Artist is chaperoned when necessary during work engagements.

Right to Work

4) The Artist confirms that they are legally permitted to work in the UK, either by citizenship or immigration status. The Artist must immediately notify the Company if there is any change in their legal right to work.

Duration

5) This Agreement becomes effective once the Company receives a signed copy along with a completed membership application. It will continue for a period of 12 months and will automatically renew annually unless terminated as per these terms.

Company’s Services

6) The Artist will be added to the Company’s database and website. The Company will use reasonable efforts to introduce, negotiate, and secure work engagements for the Artist, aligning with their talent, skills, and qualifications.

7) Work offers from hirers, such as production companies, may be communicated to the Artist directly (via email or phone) or through general announcements to all registered Artists via email, the Company’s website, or social media platforms.

8) Once an Artist is booked for work, they will be employed directly by the hirer, typically a production company, and not by the Company. The hirer is responsible for issuing the necessary documentation for the engagement. If the Company enters into contracts with third parties on behalf of the Artist with the Artist’s consent, it will provide the Artist with a copy of any such contract within five working days.

9) The Company will make reasonable efforts to promote the Artists on its database through its website but cannot guarantee the number of times an Artist’s profile will be viewed or that it will lead to engagements. The timing of the Company’s performance of the Services is not of the essence.

10) The Company reserves the right to modify or discontinue any or all of its Services at any time, with or without notice to the Artist. The Company shall not be held liable for any such modifications or discontinuations.

Fees

11) The Company does not charge Artists any upfront or fixed fees for registration or maintaining membership if the Artist is not successfully placed in a job.

12) The Company is entitled to an administration fee of ￡25.00 (the “Website Fee”) from the Artist once they are successfully placed in an engagement. This fee is deducted from the fees earned from the Artist’s first job sourced by the Company and is payable annually on the anniversary of the first engagement. The Website Fee covers costs associated with processing payments, maintaining, and developing the website, which helps artists find work, provides information to potential employers, and allows artists to manage their profiles, bookings, and payments.

Commission

13) The Company is entitled to charge the Artist a non-refundable commission for each engagement secured or introduced through the Company, including any renewals or extensions of such engagements. The commission rate is up to 15% on earnings below ￡400, increasing to 20% on earnings above ￡400 (including all advances, deposits, guarantees, repeat fees, and overages).

14) Unless otherwise agreed, the hirer will deduct the Commission from the Artist's payment for an engagement and remit it to the Company. The Artist agrees that the hirer may deduct this commission from the fee and pay it directly to the Company. For smaller engagements, the hirer may pay the Artist's fee directly to the Company, which will then deduct the commission and forward the remaining amount to the Artist.

Payments

15) The Artist authorizes the Company to collect fees and other monies, including expenses, on their behalf for any engagement introduced, negotiated, or sourced by the Company. The Company will invoice hirers and aims to receive payments within 4 to 8 weeks of the relevant work date. The Company will then remit any due monies to the Artist within 10 days of receiving funds. Payments to the Artist will only be made after the Company has received payment from the hirer.

16) The Company is not responsible for recovering overdue or unpaid amounts from hirers. Any additional costs incurred by the Company in collecting monies from a hirer (e.g., stopped or re-presented cheques) will be charged to the Artist. Any other costs, such as legal fees, incurred in collecting monies will only be charged to the Artist with their prior agreement.

17) All sums payable under this Agreement are inclusive of VAT or other applicable sales taxes. It is the Artist's responsibility to declare any earnings for income tax purposes, as the Company cannot provide specific tax advice.

18) In case of a dispute over the commission amount payable by the Artist, the matter will be referred to the Company's accountants for resolution. Their decision will be final and binding.

Artist’s Responsibilities

19) The Artist grants the Company all necessary performer consents under the UK Copyright, Designs and Patents Act 1988 (as amended) to provide the Services and share details of the Artist's profile with third parties through the Company’s website.

20) The Artist is expected to conduct themselves professionally in all interactions with the Company, our clients, hirers, and on set. This includes responding promptly to availability inquiries, being reliable, polite, and cooperative on set, following directions, and bringing appropriate attire as required.

21) The Artist must ensure their availability for work as required by hirers. If an engagement is offered, the Artist must confirm their availability only if they are certain they can fulfill the commitment. If the Artist becomes unavailable after confirming, they must notify the Company immediately.

22) Subject to the Privacy Policy, by subscribing to the Services, the Artist agrees that the Company may publish their photograph and an abridged portfolio on the Company’s website and provide the Artist's contact and personal information to hirers once an engagement is accepted. Hirers may share this information with third parties for professional purposes.

23) The Artist acknowledges that their conduct reflects on the Company. If the Company receives a complaint from a hirer or deems the Artist's behaviour inappropriate, the Company reserves the right to terminate this Agreement and remove the Artist's profile from the website immediately.

24) The Artist acknowledges that filming, productions, and castings may be cancelled at short notice by a hirer for any reason. The Company will use reasonable efforts to obtain compensation for the Artist in such cases, but compensation cannot be guaranteed as it is at the hirer's discretion. If compensation is paid, commission will be due to the Company on that amount.

25) The Artist must promptly notify the Company of any changes to their contact details.

26) The Artist warrants that they will not use any photographic or recording equipment while on location, set, or elsewhere and will keep details of their work for the hirer confidential. The Artist must not discuss any details of the filming, production, or casting with any unconnected third party, including journalists or on social media.

27) Subject to the Privacy Notice, if the Artist is required to work with minors (under 18), they will provide additional information as requested by the Company to ensure suitability for the engagement.

Vetting

28) The Company reserves the right to vet all applicants wishing to subscribe to its Services, which may include requesting character references. The Company may refuse subscription at its discretion and is not required to provide reasons for such refusal.

Photos

29) Subject to the Privacy Policy, the Artist consents to the use of their photograph in any media worldwide, in perpetuity, for the purpose of securing work for the Artist and promoting the Company, including on the Company’s website, literature, and other marketing materials. The Artist indemnifies the Company against any third-party claims related to the use of their photographs.

Health and Safety

30) The Company accepts no liability for any injury, harm, or financial loss sustained by the Artist while traveling to or from or during any work introduced by the Company.

31) It is the hirer's responsibility to ensure the Artist has a safe working environment and is informed of any relevant health and safety issues. The Artist must also take appropriate care of their health and safety and cooperate with the hirer in maintaining a safe workplace.

Termination of Registration

32) The Artist may terminate their registration with the Company in writing (email is sufficient) only after completing or being released from any remaining work commitments and settling all fees owed to the Company.

33) Upon termination, the Company will retain the Artist’s contact and compliance information for as long as legally required and in accordance with the Privacy Notice.

34) The Company may terminate the Artist’s registration at any time without cause by giving two weeks' notice.

35) The Company reserves the right to terminate the Artist’s registration with immediate effect in the event of a serious breach of the terms and conditions of this Agreement. A serious breach includes, but is not limited to, any material breach that remains unremedied within a reasonable period of time. Notice of such termination and the reasons for it will be provided to the Artist in writing (email is sufficient).

Miscellaneous

36) The Company may, at any time, assign, transfer, charge, subcontract, or deal in any other manner with all or any of its rights or obligations under this Agreement. The Artist, however, may not assign any of their rights or obligations under these terms.

37) This Agreement is intended solely for the benefit of the parties involved and, where applicable, their successors and permitted assigns. It is not intended to benefit, or be enforceable by, any third party.

38) The Company reserves the right to amend or modify the terms of this Agreement at its sole discretion and without notice to the Artist. Any such revisions will be binding and effective immediately upon the posting of notification of changes on the Company’s website – www.northernextras.co.uk.

39) Any notices or other communications required to be given under this Agreement, or in connection with it, by the Artist to the Company, must be in writing and sent via email to the following address: info@northernextras.co.uk.

40) This Agreement constitutes the entire agreement and understanding between the Artist and the Company concerning the subject matter herein. It supersedes any prior agreements, understandings, or arrangements, whether oral or written.

44) This Agreement and any disputes or claims arising out of or in connection with it or its subject matter shall be governed by, and construed in accordance with, the laws of England. The parties irrevocably agree that the courts of England shall have exclusive jurisdiction to settle any disputes or claims that arise out of or in connection with this Agreement or its subject matter.